4 Ways to Keep Everyone Involved While Planning an Event by Illuminate Event Services | Jan 1, 2022 | Blog Engaging your family in the planning process is a great way to get everyone involved and excited for the big day. The coronavirus pandemic has changed the planning process and has made it more challenging to include family and friends. From discussing where you want the event and who to invite to deciding on music and food options, we’ve outlined some ways that will help make this process go smoothly even while social distancing! Create a Weekly Email Update Planning an event, big or small, can be an exciting experience for all involved, especially while social distancing. Friends and family might call non-stop to discuss updates and ideas, and while this may be fun for some, it can become overwhelming for others. Setting up a weekly email list or newsletter can help keep everyone in the know, and people can share their ideas or suggestion back via email, so everything is written down and organized! You can also pair the emails with scheduled video calls so everyone can chat about the event after receiving updates. Allow Others to Assist in Decision Making There are a ton of decisions to be made while planning an event. Whether you are picking vendors, decor, food, or music involving your friends and family can take some pressure off you and help spark new ideas. Narrowing your options to two or three favorites before asking for help can also simplify the decision-making process. Delegate Specific Task If you’re feeling overwhelmed, don’t be afraid to delegate! It is hard to accomplish every aspect of event planning by yourself. Asking a trusted friend or family member to help with a specific task can ensure things are done in a timely manner and the way you want. Set Up Virtual Meet-Ups Selecting venues and vendors during the pandemic has been difficult on all sides of the party. Setting up virtual meetups allows you, your family, friends, vendors, and venue to have a better idea of what is going on while also including all who wish to help. Virtual meetings are also a great time to introduce everyone involved. Being able to put a face to a name on the event day can ease the pressure and help ensure everything is running smoothly.